Commercial / Everything
Leadership Group Assistant – Executive Assistant Full Time
Our client is the world’s largest home services company with more than 30 brands collectively serving 12 million+ customers in 6 countries.
Establishing their UK presence in early 2010, they have grown to over 300 locations across 5 core brands with over 2,000 front-line staff. They are gaining a strong reputation for investment and client development, consistently growing year-on-year.
Working as a *** Leadership Group Assistant *** [Executive Assistant], you will be responsible for supporting the UK MD and the Leadership Team, as well as ensuring the smooth running of our client’s Head Office.
You will be tasked with planning events of all sizes, from their annual three-day conference to smaller Associate days. Every day is different and varied, and this role is perfect for someone who can keep many plates spinning and is happy to roll up their sleeves and muck in!
Leadership Group Assistant [Executive Assistant] Responsibilities:
- Administration and general support to MD and Senior Leadership Team
- Extensive diary and meeting management
- Travel and logistics
General Office & Facilities Manger Responsibilities:
- Act as first point of contact for the Head Office
- General staff communications and maintaining the staff notice board
- Maintaining levels of office supplies and consumables
- Fleet management and administration
- Insurance administration
- Archive management
- Dealing with incoming post
- Building security and access control
- Building supplies and utilities
- Uniform management for staff and clients
- Working closely with our in-house Compliance Manager to ensure a safe and compliant working environment
- Meeting room booking system management
- Build good relationships with all suppliers/contactors, i.e. cleaners
HR Administration with the Executive Assistant job role:
- Support to HR Business Partner with basic administration tasks as and when required
Legal Administration:
- Issuing New Agreements and Renewal Agreements
- Management of soft and hard copy documents and archiving
- Tracking important dates with the Leadership Team
- Reporting monthly numbers to our US Head Office
Event Co-ordinator:
- Organise quarterly Head Office events for our client’s Associates
- Annual Conference, organisation, and execution of our annual event to celebrate our client’s network
- Track Head Office meetings and events
Required Attributes & Experience:
- Previous professional experience as an Executive Assistant for C-Suite Individuals
- Previous experience as an Office or Facilities Manager or similar
- Previous experience with planning events
- Experience and ability to liaise with senior colleagues and external clients
- Exceptional English language and communication skills, both verbal and written
- Excellent communication, organisation, and time management skills
- Working knowledge of the Office 365 Suite, particularly Word, Excel, and PowerPoint
- Able to prioritise and work in a fast-pace and ever-changing environment
- You will be efficient, accurate and have demonstrable experience of working to tight deadlines
- A detail orientated, proactive, high achiever, happy to muck in and go the extra mile
- You will be able to anticipate problems and ensure early interventions
- You will have demonstrable experience of working to tight deadlines
Our client is happy to receive applications from candidates who are seeking either a permanent job role OR a fixed term contract* position. If seeking a permanent position, some of the responsibilities above may change in the future.
This is an exiting opportunity to join a world-leading organisation in their field, in a varied and rewarding role.
*Salary up to £40,000 per annum pro rata if a fixed term contract.
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