Commercial / Everything
Facilities and Admin Manager job Full Time
Our client, an innovative group of companies located near Daventry have an exciting role for a*** Facilities and Admin Manager *** to join their team.
Our client, an innovative group of companies located near Daventry has an exciting role for a*** Facilities and Admin Manager *** to join their team.
Responsibilities for the Facilities and Admin Manager job role include:
- Administration Support for the Facilities and Admin Manager vacancy:
- To provide Administration support to the management team, including diary management.
- Manage office supplies and purchase items required by the team.
- Arrange travel arrangements for the team and management when required.
- Arrange and action courier and despatch plans when required.
- Arrange, action and distribute itineraries for trips when required.
- Team meetings/customer meetings.
- Keep records of NDA contracts and Confidentiality Agreements.
- Plan and organise social events when required.
- Recruitment – Organise the recruitment including annual intern placements with managing the CV database, plan interviews and notify applicants.
- Support preparation of meeting slides for board meetings.
Operations and Facilities Support for the Facilities and Admin Manager job role:
- Support the team with grant applications and funding etc.
- Maintain Finance records for clients, i.e. creating invoices, Pro-Formas, Purchase orders.
- Manage general Building and Facility management.
- Support in drafting office leases.
- Main point of contact for all tenants.
- Issuing of fobs, keys, car passes / all day-to-day issues and questions on site.
- Negotiating site electricity contracts.
- Managing of Alarm.
- Main contractor liaison for site.
- Manage Business Rates and Enterprise Zone Relief for site and all group companies based on site.
Compliance Admin and Finance Support for the Facilities and Admin Manager vacancy:
- Work within, contribute to and help develop our customer’s Quality System, policies, best practices and procedures.
- To help our clients meet it Quality Objectives as defined in the Quality Policy.
- Record and maintain updated all Company Health and Safety Policies.
- Manage and review all utility expenditure and negotiate with providers.
- Conduct weekly and monthly Fire Health and Safety records.
- Conduct new starter inductions and Health and Safety.
- Manage day to day finances for multiple brands within the group.
- Manage general H&S / Risk Assessments for facility.
Key Skills and Behaviours:
- Able to carry out tasks effectively and to a deadline.
- Able to voice opinions and give recommendations to improve current processes.
- Effective team player
- Ability to carry out a range of tasks, plan and prioritise.
- To maintain a high level of attention to detail
- Ideally some finance experience, using XERO.
Additional Individual Responsibilities:
- To be involved in general maintenance and upkeep of the building.
- Provide support to the Site Manager and team when required. i.e cleaning, manual handling of equipment.
- To be available to support any tasks that you may be needed for within the business.
- To provide support to all tenants when required.
Our client is offering full time working hours of 40 hours a week (on-site) with a salary up to/in the region of £28,000 per annum.
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