How to resign from your job (with template resignation letter).

How to resign from your job (with template resignation letter).


Resigning from a job can be a difficult decision, but sometimes it is necessary to move on to new opportunities or find broader challenges within new environments. It’s important to resign gracefully and professionally, and to leave on good terms with employers and colleagues.

Here are some tips on how to resign from your job, with a sample resignation letter template to help employees resign from their current job.

Give notice when resigning.

It’s important that you give your employers sufficient notice before leaving, typically four weeks notice or more (dependant on individual contractual obligations / employment contracts).  This gives employers time to make arrangements to cover your work, and shows that you are respectful of your employer and colleagues. Check your employment contract or company policy for guidelines on notice periods.

Be professional when resigning.

When resigning, be professional and respectful in your interactions with your employer and colleagues. Express gratitude for the opportunity to work with them and for what you have learned during your time in the company. Avoid negative comments or complaints about the company or colleagues, as this can harm your reputation and future job prospects.

Offer to help with the transition during the notice period.

If possible, offer to help with the transition process before you leave. This can involve training your replacement, documenting your work processes, or assisting with a handover to colleagues. This shows that you are committed to leaving the company in good shape, and can help maintain positive relationships with soon to be past employers and colleagues – who might give you an employment reference.

How to resign from your job with a templated resignation letter

How to resign from your job… Writing a resignation letter.

A resignation letter is a formal way of notifying your employer of your intention to leave. It should be brief, polite, and include your following information:

  • Name and position.
  • The date of the letter.
  • The date of last day of work.
  • A brief explanation or reason for leaving.
  • A thank you to your employer and colleagues for the opportunities and experiences you have had while working there.
  • An offer to help with the transition process, if possible.

Here’s a sample resignation letter template that you can customise to your own situation:

(Your personal information should be entered in the areas marked GREEN)

[Town / City]
[Postal Code]

[Today’s Date]

[Employer’s or Line Manager’s Name]
[Company Name]
[Company Address]
[Town / City]
[Postal Code]

Dear [Employer’s Name],

I am writing to inform you of my resignation from my position as [Your Position / Job Role] at [Company Name]. I understand that I am required to give [Amount of Notice] and my last day of work will be [Date of Last Day of Work].

I have enjoyed my time at [Company Name] and I am grateful for the opportunities and experiences I have had during my employment. However, I have decided to [brief explanation of your reason for leaving, e.g. pursue a new opportunity, further my education, etc.].

I am committed to ensuring a smooth transition during my departure. Please let me know how I can help with the handover process, such as training my replacement or documenting my work processes.

Thank you for your understanding and support during my time at [Company Name].  Please let me know if there is anything else I can do to assist with the transition process.




We hope you found this “How to resign from your job” article useful, and we wish you every success in your new adventure!

(Ref :JM-230317)

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